New TMG Committee

The new TMG model was developed by the current TMG members of the Total Rewards Advisory Committee (TRAC) following consultation with the President and Vice-Presidents (PVP) and Human Resources Services (HRS). 

In October 2011 the TMG members were asked for their input into a proposed new structure and purpose for a TMG Committee through an on-line survey.  More than 80% of those responding indicated approval for the proposed model, functioning and membership structure for the new committee.

The Model

The TMG Committee will be led and driven by TMG and will be aligned with PVP. Facilitation and support will be provided by HRS. The Committee’s purpose will be to:

• Create a sense of community among TMG
• Create conversation among TMG and between TMG and PVP
• Participate in key decisions of the University through dialogue with PVP and HRS and on-the-ground leadership

Function

The function of the Committee is to:

• Provide consultation and feedback to PVP on matters related to cash and non-cash compensation for the TMG group
• Provide consultation on matters related to leadership and management in the organization (i.e. specific issues/opportunities could be raised by TMG or by PVP)
• Initiate and/or support certain professional development activities – i.e. general interest lectures and workshops, mentoring program
• Ensure regular communication among TMG
• Lead other initiatives in response to the needs or interests of TMG

Membership

Membership of the Committee will consist of 8-10 TMG staff who are representative of the diversity of interests and fields of work among TMG.

It is most important that the committee members be from a range of areas of the University and that at least 3 members are in management roles and at least 2 members are in non-management roles (i.e. TMG Confidential).
Terms are 3 years in length, with the option to renew for up to one term. End dates will be staggered, so that each year, no more than one third of the positions will be open.

Any TMG member is eligible to serve on the Committee. At regular intervals (annually) members of TMG will be invited to submit their names, if they are interested in serving on the Committee.

A selection committee will be established annually, consisting of 2-3 members of the committee along with a representative from senior management as appointed by PVP, and a representative from Human Resources. Current committee members have agreed to stay on the committee through its first year in order to facilitate the establishment of the new committee. The selection committee will review the demographics of volunteers, along with the demographics of current members, to determine if there is a good range of representation from different areas of the University.

If there are more volunteers than positions available, the selection committee will facilitate conversations among people from similar areas to arrive at the required number of positions. If there are not enough volunteers or if there is an identified gap in areas represented, the selection committee will facilitate a process to identify candidates from these areas and ask them if they would be willing to participate on the committee.

A Committee Chair will be nominated and elected by the Committee members, ideally from among the experienced members and will hold this position for 2 years. The role of the Chair will be to facilitate meetings with the group, coordinate communication with TMG members and initiate member recruitment, when required.

One member of PVP will be identified to act as a liaison to the Committee, with facilitation and support provided by HRS. PVP and HRS representatives do not need to attend all meetings but will be available as needed. It has been determined that the VP, Administration will be the PVP liaison.

Current TMG Members of TRAC

Lisa Boniface
Assistant Director, the Centre for Continuing Education (Co-Chair, TRAC)

Tracey Carr
Director, Family Medicine

Lydia Duarte
Budgeting Analyst/Programmer, Financial Services

Kathy Goodram
Administrator, Chemical Engineering

Debbie Martin
Executive Director, Office of the Dean and Vice President, Health Sciences

Gay Yuyitung
Business Development Manager, McMaster Industry Liaison Office

Selection Committee Members

Gay Yuyitang, Chair
Business Development Manager, McMaster Industry Liaison Office

Kathy Goodram
Administrator, Chemical Engineering

Tracey Carr
Director, Family Medicine

Roger Couldrey
Vice-President, Administration

Wanda McKenna
Director, Human Resources Services

Committee Meetings

The TMG Committee will meet approximately six times per year. A regular date will be established, so that people can plan ahead.

The Committee will maintain open dialogue with PVP and HRS to determine when it is appropriate or necessary to include representatives from these groups, to come together for consultation or other input.