Payments to Employees

There are 4 primary ways to pay employees:

Time Capture through MacVIP - Applies to Temporary/Casual/Transitional Employees only at this time.

Time Exception Reporting - Used for regular Staff only (formerly Roll 1).  The Time Exception reports are completed and sent to Payroll to enter exceptions to the weekly schedule for full time staff.

Special Premium Payment Forms - Used for all employee types.  Special Premium Payments are used for payments other than those based on Hours.  View the Guide for Special Premium Payments.

Independent Contractors - Sometime payments are made to individuals who are not employees but "independent contractors". In order to determine if an individual qualifies as an Independent Contractor, you should use the following link:

BMS Policies Procedures

Once it has been determined that an individual is an Independent Contractor, all payments should be processed via a Cheque Requisition to Accounts Payable.

Effective March 31, 2010, the minimum wage in Ontario was raised to $10.25 per hour.  All employees involved in the time capture process should ensure that no hourly rates below $10.25 are submitted.  If any records are found below the minimum wage by Human Resources or Payroll, they will be changed to reflect the new rate.

If you have any questions regarding the time capture function, please call your HR Advisor.

Payroll to process Time Transactions at the Time of Conversion!

Time Exceptions ONLY need to be reported on a weekly basis to Payroll Office.  Read the details around Weekly Time Exception Reporting.

View samples of commonly used Time Exceptions

NOTE: Research & Finance Secondary Approval cut-off is 2 hours prior to HR cut-off.

View HR Payroll Cut-offs

Below are resources to aid administrators in processing payments to employees.

Not sure how to pay?  Download this comprehensive guide.

Special Premium Payment Guide

Time Capture Code Guide

MacVIP Glossary of Terms