HR/Payroll Forms

Last updated February 11, 2010

On this page you will find the new forms to be used with the MacVIP HR/Payroll system.  View the complete guide to new forms and when they are to be used.

Adobe Acrobat Reader 6 or higher is required in order to use the fillable form functions.

Human Resources / Payroll Forms

• Assignment Change / Termination Form *NEW*

• Use with ALL staff positions, as well as faculty in Health Sciences
• Additional Hierarchy Spreadsheet available here
  
• Initiator: Department Manager

• Benefits Forms

• A comprehensive list of employee benefits forms including Sun Life claims, enrolment, change, and leave forms

• Budget Form [Staff] (Not fillable)

• Initiator: Department (Hiring) Manager

• Budget Form [Faculty]

• Initiator: Department (Hiring) Manager

• Budget Form [Research]

• Initiator: Department (Hiring) Manager

• Employee Contact & Deposit Information Form

• Instructions for using the Employee Contact & Deposit Information Form
• Initiator: Employee

• Employee Contact & Deposit Information Form for Teaching Assistants

• Instructions for using the Employee Contact & Deposit Information Form for Teaching Assistants
• Initiator: Employee

• Recruit & Position Form *NEW*

• Additional Hierarchy Spreadsheet available here
• Initiator: Department Manager

• Request for Permission to Work Additional TA Hours *NEW*

• Initiator: Department Manager

• Special Premium Payment Form

• Instructions for using the Special Premium Payment Form
• Initiator: Department Manager

• Special Premium Payment Form for Multiple Employees

• Initiator: Department Manager

• Termination Form (10+) (for department termination of 10 or more Temp/Casual Employees) *NEW*

• Initiator: Department Manager

• Time Exception Reporting Form (PDF)
  

• Instructions for using the Time Exception Reporting Form

• Time Exception Reporting Form (Excel)
  

• Instructions for using the Time Exception Reporting Form

• Employee Evaluation Form (Not fillable)

• Initiator: Department Manager

Federal & Provincial Tax Forms

• *NEW* 2012 Federal TD1 Tax Exemption

• 2011 Federal TD1 Tax Exemption

• Initiator: Department Manager

• *NEW* 2012 Ontario TD1 Tax Exemption

• 2011 Ontario TD1 Tax Exemption

• Initiator: Department Manager

• *NEW* Application for Individual Tax Number (ITN) for Non-Residents

Initiator: Non-Resident 
*Note: This form is required to accompany the Non-Resident Tax Waiver form if no Social Insurance Number (SIN) or Individual Tax Number (ITN) has already been issued for the Non-Resident Tax Waiver applicant. Forms to be faxed directly to Hamilton Tax Services Office: 905-540-3146

• *NEW* Non-Resident Tax Waiver

Initiator: Department Manager
*Note: a copy of the Contract / Letter of Agreement must accompany the Non-Resident Tax Waiver form submission to the CRA. Forms to be faxed directly to Hamilton Tax Services Office: 905-540-3146

 MacVIP System, MacTRAC & Information Request Forms

• MacVIP Report Request

• Initiator: Department Manager

• Request for Access to MacVIP

• Instructions for using the Security Profile Request
• Initiator: Department Manager

• Request/Change administrator access to MacTRAC *NEW*

• Initiator: Hiring Managers/Department Administrators

• Change Request Form

• Initiator: Department Manager

Contact:  for all MacVIP inquiries