Events, Field Trips & Electives

Welcome to the Events, Field Trips & Electives page. This page will help you if you are planning an event, participating in a field trip, or travelling for an elective.

For assistance in this process, please contact Environmental & Occupational Health Support Services (EOHSS) at or ext. 24352.  Our office is located in Gilmour Hall, Room 304.

Event Planning

Are you organizing an event on-campus for a club or other group? Make sure you review the Student Event Risk Management Manual before you start, to ensure a safe and successful event.

Did you know that if you are conducting research with humans during a field trip you require ethics approval before you leave?  Click here to find out more.

Please note:  We are located in Gilmour Hall 304, if you would like your signed forms scanned to you please ensure you have provided your email address on the form.

All completed event forms must be submitted to the EOHSS office,  A MINIMUM OF 5 BUSINESS DAYS BEFORE THE EVENT. 

You must have the EOHSS signature in order to proceed with your event.

Here are the forms you will need to complete:

  • Event Planning/Approval Form  
    Complete this for ALL events - this includes tables & speakers.  Please ensure that you have an event contact and that you have all of the necessary signatures before handing in your forms.

  • Bus Monitor Form 
    If you are renting a bus you need this form, you will need 1 monitor for every 25 people

  • Film Showing Form 
    You must complete this form if you are showing a film on campus.

  • Security Bus Notification Information Sheet 
    If you are renting a bus that will be coming onto campus, you need this form.

     

  • Event Waiver- Spectator/ Cultural/ Social Events/ Bus Trips/ Event involving Alcohol
  • Event Waiver- Participatory Sporting Event
  • Hot Tub Checklist

    Electives Involving Travel

    Planning on traveling outside of Canada on an elective? Please review the Field Trips & Electives Planning & Approval Policy long before you plan on leaving.

    • New: Foreign Affairs and International Trade Canada has issued travel warnings for the countries of Egypt and Lybya. These warnings and further information can be found here for Egypt and here for Lybya.

    The Ontario government provides this Young Worker Awareness Site for young people wanting to learn more about health and safety in thier workplace.

  • Foreign Affairs and International Trade Canada - Emergency Contact Information

  • Foreign Affairs and International Trade Canada - List of Canadian Government Offices Abroad

  • Travelling to Cuba Update Communication - English

  • Travelling to Cuba Update Communication - French

  • Cuba Confirmation Letter


    • Working at McMaster